Infection Control Policy
Terms & Conditions
Privacy Policy

Please read our Infection control Policy, Terms & Conditions and Privacy Policy before registering as a patient.

Please do contact us if you are unclear with any point.

Infection Control Policy

Updated 18th January 2022

Infection Control Policy 

At a time of global viral pandemic; the procedures outlined in the Infection Control Policy, supersede any usual clinic protocols outlined in our Terms & Conditions.

1. Booking appointments

1a. Appointment times have been lengthened to avoid overlap of appointments. 

1b. All appointments must be arranged in advanced. Walk in enquiries are not permitted.

1c. A Medical Assessment Form and Infection Control Screening Form must be sent to patients at the time of booking.

1d. A new Infection Control Screening form must be sent and completed for each appointment.

1e. Forms must be received in advanced of patient presenting in clinic.

1f. Failure to receive the forms, will result in the patient appointment being cancelled.

1g. Patients should contact the clinic in advance if they have difficulty completing the form.

1h. Due to a high number of missed appointments without notice, it has been necessary to introduce a fully refundable booking fee of £50 for all appointments. This fee will be refunded once the appointment has been attended or can be used against the cost of treatment or products in clinic. 

1i. Cancellations require 48 hours notice. If cancelling due to isolation / Covid; we will require evidence of a positive lateral flow test, a positive PCR test or a booked PCR test.. Failure to cancel or move appointments with suitable notice will be liable to lose the booking fee. 

 

2. Clinic environment considerations

The clinic must adhere to the following:

- Face masks must be worn by all parties. A patient must only remove their face mask if requested to do so by the clinician.

- A hand sanitiser dispenser must be available in every room.

- The sink must be stock with soap and disposable paper hand towels.

- The kitchen and bathroom are for staff use only. Patients are not permitted under any circumstance.

- The Procedure Room must contain only the essentials so that all surfaces can be easily cleaned.

- The door should remain locked and the doorbell used for patients, staff and delivery drivers can announce their arrival.

 

3. Accessing the building

3a. We operate a strict one-in-one-out policy. Patients may not be accompanied to appointments.

3b. Patients to present at the clinic at the time of booked appointment. There is no waiting area inside the clinic. The door is to be locked between appointments.

3c. Where possible, patients should be encouraged to leave via the back door.

3d. Food or drink must not be consumed in the clinic by patients. Bottled water may be provided in the event of a vaso-vagal episode. 

3e. Infection Control Screening Assessment must be completed before patient is allowed to enter the building.

3f. We do not accept walk-in enquiries.

3g. Patients and staff must apply hand sanitiser and a face mask before entering the clinic.

3h. All patient belongings must be placed in the designated space. Staff belongings must be placed in the back area of the clinic.

3i. Patients must wait in the reception area until called through to the consultation room.

3j. The consultation room is a touch-free zone. Staff must be shielded behind a screen and social distancing rules apply. Staff and patients must wear face masks during consultation. Staff may ask patients to remove the mask in order to view the lower face for assessment.

 

Consultation

3k. Patients should be aware of the increased risk of delayed inflammatory reactions resulting from increased risk of viral infection.

3l. Patients should also be aware that should staff develop symptoms; we will be required to pass on their personal details to NHS Track and Trace so they can be contacted. We may also be required to pass on details of treatments provided.

3m. Payment must be taken in advance of the procedure, in the consultation room. We encourage contactless payment such as bank transfer where possible.

3n. Consent forms to be signed in the consultation room, on patient’s mobile device where possible. A designated tablet should be provided for when this is not possible. This should be cleaned with appropriate anti-microbial cleaner after use.

 

4. Procedures

4a. If treatment is required; staff must ask the patient to wait in the consultation area whilst preparations are made for the procedure. All necessary products, equipment and PPE must be prepared before the patient is invited into the room.

4b. Staff must wear appropriate PPE in line with the PPE policy.

4c. Patients should be invited into the room and asked to sit/lay on the treatment couch.

4d. Patients are required to keep their face masks in place unless asked otherwise, strictly for the purpose of treatment of the lower face.

4e. Staff must renew their PPE before cleaning the Procedure Room after every procedure, as below:

- Wash hands following the procedure and renew gloves and apron prior to cleaning.

- Open the door to the outside.

- Empty bins.

- Clean all hard surfaces with anti-microbial cleaner.

- Spray door handles, the treatment couch and treatment trolley with supplied anti-microbial spray.

- Remove PPE and wash hands.

4f. In the event of a complication, patients should remain in the Procedure Room until resolved.

 

 

5. Leaving the premises

5a. Following an appointment, staff and patients must sanitise their hands before leaving the premises.

5b. Patients should not re-enter the Consultation Room but leave the premises immediately, through the back door where possible.

5c. Staff to wipe hard surfaces in Consultation Room and Reception area between each appointment. This includes but is not limited to:

- Chairs

- Tablet used for consent forms.

- Handheld payment device.

- Desk and trolley.

- Door handles.

- Anything the patient may have touched or expectorated on during the appointment.

5d. Staff to clean Procedure Room following procedures as above.

5e. Staff to perform a full deep clean of the clinic at the end of each day.

 

6. Staff Considerations

6a. All staff must complete a Risk Assessment Form.

6b. Any staff experiencing new symptoms of pyrexia, cough, headaches, loss of taste or smell; must isolate in line with current government guidelines before returning to work.

6c. If staff develop symptoms, they must contact NHS Track and Trace and provide patient details for the requested period for the purpose of informing them of their risk of infection.

Terms & Conditions

Terms & Conditions

New Registrations

 

1. New patients will be registered on the system with the minimum following information on their customer profile:

  • First Name

  • Surname

  • DOB

  • Gender

  • Email address

  • Telephone number

  1. All new registrations should be sent a Medical Assessment Form, Marketing Form and Infection control form, which should be completed before their initial consultation.

  2. Patients requesting Botulinum Toxin treatment may require a face-to-face assessment before treatment can be prescribed, meaning that on-the-day treatment is not available with certain members of staff.

  3. Patients will be given the option to receive marketing information.

 

Bookings and appointments

 

  1. Patients may choose to book appointments in a number of ways:

    • Via the website

    • Telephone

    • Facebook Messenger

    • Clinic email

  2. Patients will be required to pay a £50 booking fee to secure their appointment. This will be refunded once the appointment has been attended or offset against the cost of treatment if the patient prefers.

  3. Ovatu operates a waiting list which should does not guarantee an appointment but means you will be contacted if one becomes available.

  4. Facebook operates an appointment request tool, which can be used to schedule appointments directly. However these appointments are not always current with our system so you may be contacted to reschedule to an available time.

  5. Follow up appointments and next treatment appointments should be scheduled in clinic where possible. 

  6. It may be necessary for staff to move bookings where infection control or staff sickness is an issue. Administrative staff will aim to contact you with as much notice as possible.

  7. If the patient requires to cancel their appointment for any reason, 48 hours notice should be given. Failure to do so will result in the return of the booking fee being forfeited. This is so we can ensure appointment availability for other patients.

 

Assessment and Treatment

​1. It is the responsibility of the patient to truthfully disclose any and all medical information to the practitioner. Many of our treatments have the potential to have adverse effects in the presence of medical conditions, previous medical conditions, surgeries, pregnancy and breastfeeding, drugs, vaccinations, current illness, supplements and recreational substances.

2. Patients will be assessed by the clinician in order to make appropriate treatment recommendations. Clinicians reserve the right to recommend no treatment or to refuse the treatment requested by the patient.

3. Patients will be required to read and sign a consent form for each treatment. It is the patients responsibility to ensure they have fully understood the terms of the consent form and ask the clinician for clarity if this is not understood.

4. Whilst our clinicians will take appropriate precautions to ensure appropriate treatment, they cannot be held responsible for any and all complications resulting from treatment.

5. Under no circumstances does the clinic offer refunds where treatment has been received. In the event of complications or treatment not meeting expectations, please refer to points 6 & 7 of this policy.

6. Clinicians cannot take responsibility for the patient's expectations, although they will do their best to manage them appropriately. Patients will incur the costs of any additional treatment. 

7. Complications resulting from treatment may require additional treatment to improve or resolve. The patient is liable for

any additional costs involved.

Model opportunities 

1. Occasionally the clinic may give the opportunity to sit as a model for a treatment. This comes with conditions which must be upheld. If these conditions are not upheld, the patient will be subject to the full cost of the treatment. 

2. The patient must give full consent for all images before and after treatment to be used publicly for advertising and marketing. They may appear on any platform including social media, print and and the website. These images are property of the company to use as they wish.

3. Patients must understand that in a training environment, the rates of complications may increase. Whilst students will be supervised, we cannot guarantee the usual standards of treatment. 

4. All model treatments are subject to respecting privacy. Patients must not divulge any information over heard whilst in the clinic or give details of the treatment, including but not limited to prices, names of students, information regarding the procedure.

5. Models should be aware that students will require verbal instruction. As such, models may hear procedures/anatomy/protocals being explained which can be distressing. Patients must ensure they are comfortable with such details before participating a model treatment.

6. All usual consent form terms apply.

Data Handling (Please see full Privacy Policy and GDPR Statement below)

1. Patient data is required for the purpose of communicating with, and the treatment of, the patient.

2. Legally we are required to hold patient notes for 7 years.

3. Patient notes will be made available to the patient within 14 days of request.

4. Patient data will not be released to any other parties without the consent of the patient. Exceptions apply to this; for example for safeguarding issues, the emergency treatment of a patient whereby a patient is unable to consent, court request etc.

5. Patients should not share their online account login details with anyone.

6. Please see our full Privacy Policy and GDPR Statement below for full terms.

Complaints handling

 

At The Medical Skin Clinic, we aim to deliver the best possible service for our patients. Occasionally things might go wrong and it is important that we address these issues with care and compassion and help to achieve resolution for our patients as effectively as possible.

  1. Stage 1: Any complains should be made via email or letter. If a patient raises a concern; the Director and any staff involved will be informed. Complaints should be made in a timely manner.

  2. Stage 2: The patient will be invited in for a follow up appointment. If immediate remedial action can be taken, then it will be discussed with the patient. If a complication requires treatment, it will be performed in line with the Complication management policy. 

  3. Stage 3: If the patient remains dissatisfied, they should submit their complaint in writing, for the attention of the Director. The Director will complete an investigation and respond to the patient within 45 working days of the receipt of complaint letter. Additional information from the patient or staff may be requested.

  4. Stage 4: The patient should be seen by the Director or treating Clinician if appropriate for remedial action. It may be necessary that this remedial action takes place over a number of appointments. 

  5. Costs: As per the consent form, costs for correction are the responsibility of the patient. Refunds will not be given where treatment has taken place but the Director may, at their discretion, offset some of the costs of correcting a procedure.

  6. Should the patient remain unhappy with our Final response or investigation they can raise their concern with the Independent Sector Complaints Adjudication Service at www.iscas.org.uk . They must do this within six months of the date of the final response.

Updated February 2022

Privacy Policy and GDPR

Updated February 2022

Privacy Policy, Cookies and GDPR Statement

Last updated: February 26, 2022

This Privacy Policy describes The Medical Skin Clinic's policies and procedures on the collection, use and disclosure of Your information when You use the Service and tells You about Your privacy rights and how the law protects You.

We use Your Personal data to provide and improve the Service. By using the Service, You agree to the collection and use of information in accordance with this Privacy Policy.

Interpretation and Definitions

Interpretation

The words of which the initial letter is capitalized have meanings defined under the following conditions. The following definitions shall have the same meaning regardless of whether they appear in singular or in plural.

 

Definitions

For the purposes of this Privacy Policy:

  • Account means a unique account created for You to access our Service or parts of our Service.

  • Affiliate means an entity that controls, is controlled by or is under common control with a party, where "control" means ownership of 50% or more of the shares, equity interest or other securities entitled to vote for election of directors or other managing authority.

  • Application means the software program provided by the Company downloaded by You on any electronic device, named The Medical Skin Clinic

  • Company (referred to as either "the Company", "We", "Us" or "Our" in this Agreement) refers to NewMed Healthcare Ltd, 16 Crown Walk, Newmarket, Suffolk, CB8 8NG. The trading name of this company is The Medical Skin Clinic. Both names may be used interchangeably when referring to "The Company."

  • For the purpose of the GDPR, the Company is the Data Controller.

  • Cookies are small files that are placed on Your computer, mobile device or any other device by a website, containing the details of Your browsing history on that website among its many uses.

  • Country refers to: United Kingdom

  • Data Controller, for the purposes of the GDPR (General Data Protection Regulation), refers to the Company as the legal person which alone or jointly with others determines the purposes and means of the processing of Personal Data.

  • Device means any device that can access the Service such as a computer, a cellphone or a digital tablet.

  • Facebook Fan Page is a public profile named Medical Skin Clinic -Dermal Fillers, Wrinkle treatments - Essex & Newmarket specifically created by the Company on the Facebook social network, accessible from https://www.facebook.com/themedicalskinclinic

  • Personal Data is any information that relates to an identified or identifiable individual.

    For the purposes of GDPR, Personal Data means any information relating to You such as a name, an identification number, location data, online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity.

  • Service refers to the Application or the Website or both.

  • Service Provider means any natural or legal person who processes the data on behalf of the Company. It refers to third-party companies or individuals employed by the Company to facilitate the Service, to provide the Service on behalf of the Company, to perform services related to the Service or to assist the Company in analyzing how the Service is used. For the purpose of the GDPR, Service Providers are considered Data Processors.

  • Usage Data refers to data collected automatically, either generated by the use of the Service or from the Service infrastructure itself (for example, the duration of a page visit).

  • Website refers to The Medical Skin Clinic, accessible from https://www.medicalskinclinic.co.uk

  • You means the individual accessing or using the Service, or the company, or other legal entity on behalf of which such individual is accessing or using the Service, as applicable.

    Under GDPR (General Data Protection Regulation), You can be referred to as the Data Subject or as the User as you are the individual using the Service.

 

Collecting and Using Your Personal Data

 

Types of Data Collected

 

Personal Data

While using Our Service, We may ask You to provide Us with certain personally identifiable information that can be used to contact or identify You. Personally identifiable information may include, but is not limited to:

  • Email address

  • First name and last name

  • Phone number

  • Address, State, Province, ZIP/Postal code, City

  • Bank account information in order to pay for products and/or services within the Service

  • Usage Data

  • Health information

 

When You pay for a product and/or a service via bank transfer, We may ask You to provide information to facilitate this transaction and to verify Your identity. Such information may include, without limitation:

  • Date of birth

  • Passport or National ID card

  • Bank card statement

  • Other information linking You to an address

 

The Medical Skin Clinic manages patient information in accordance with existing laws and with guidance from organisations that govern the provision of healthcare in England such as the Department of Health and the General Medical Council.

 

We are committed to protecting your privacy and will only use information collected lawfully in accordance with:

 

  • Data Protection Act 1998

  • Human Rights Act 1998

  • Common Law Duty of Confidentiality

  • Health and Social Care Act 2012

  • NHS Codes of Confidentiality and Information Security

 

As data controllers, GPs have fair processing responsibilities under the Data Protection Act 1998. In practice, this means ensuring that your personal confidential data (PCD) is handled clearly and transparently, and in a reasonably expected way. 

 

The Health and Social Care Act 2012 changed the way that personal confidential data is processed, therefore it is important that our patients are aware of and understand these changes, and that you have an opportunity to object and know how to do so.

 

The health care professionals who provide you with care maintain records about your health and any NHS treatment or care you have received (e.g. NHS Hospital Trust, GP Surgery, Walk-in clinic, etc.). These records help to provide you with the best possible healthcare.

 

NHS health records may be processed electronically, on paper or a mixture of both; a combination of working practices and technology are used to ensure that your information is kept confidential and secure. Records held by this GP practice may include the following information:

 

  • Details about you, such as address and next of kin

  • Any contact the practice has had with you, including appointments (emergency or scheduled), clinic visits, etc.

  • Notes and reports about your health

  • Details about treatment and care received

  • Results of investigations, such as laboratory tests, x-rays, etc.

  • Relevant information from other health professionals, relatives or those who care for you

 

The practice collects and holds data for the sole purpose of providing healthcare services to our patients and we will ensure that the information is kept confidential. However, we can disclose personal information if:

 

a)     It is required by law

b)    You provide consent – either implicitly or for the sake of their own care, or explicitly for other purposes

c)     It is justified to be in the public interest

 

Some of this information will be held centrally and used for statistical purposes. Where we hold data centrally, we take strict and secure measures to ensure that individual patients cannot be identified.

 

Information may be used for clinical audit purposes to monitor the quality of service provided, and may be held centrally and used for statistical purposes. Where we do this we ensure that patient records cannot be identified.

 

Sometimes your information may be requested to be used for clinical research purposes – the practice will always endeavour to gain your consent before releasing the information.

 

Improvements in information technology are also making it possible for us to share data with other healthcare providers with the objective of providing you with better care.

 

Patients can choose to withdraw their consent to their data being used in this way. When the practice is about to participate in any new data-sharing scheme we will make patients aware by displaying prominent notices in the surgery and on our website at least four weeks before the scheme is due to start. We will also explain clearly what you have to do to ‘opt-out’ of each new scheme.

 

A patient can object to their personal information being shared with other health care providers but if this limits the treatment that you can receive then the doctor will explain this to you at the time.

 

Mobile Telephone

If you provide us with your mobile phone number we may use this to send you reminders about any appointments or other health screening information being carried out.

Usage Data

 

Usage Data is collected automatically when using the Service.

Usage Data may include information such as Your Device's Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our Service that You visit, the time and date of Your visit, the time spent on those pages, unique device identifiers and other diagnostic data.

When You access the Service by or through a mobile device, We may collect certain information automatically, including, but not limited to, the type of mobile device You use, Your mobile device unique ID, the IP address of Your mobile device, Your mobile operating system, the type of mobile Internet browser You use, unique device identifiers and other diagnostic data.

We may also collect information that Your browser sends whenever You visit our Service or when You access the Service by or through a mobile device.

 

Tracking Technologies and Cookies

 

We use Cookies and similar tracking technologies to track the activity on Our Service and store certain information. Tracking technologies used are beacons, tags, and scripts to collect and track information and to improve and analyze Our Service. The technologies We use may include:

  • Cookies or Browser Cookies. A cookie is a small file placed on Your Device. You can instruct Your browser to refuse all Cookies or to indicate when a Cookie is being sent. However, if You do not accept Cookies, You may not be able to use some parts of our Service. Unless you have adjusted Your browser setting so that it will refuse Cookies, our Service may use Cookies.

  • Flash Cookies. Certain features of our Service may use local stored objects (or Flash Cookies) to collect and store information about Your preferences or Your activity on our Service. Flash Cookies are not managed by the same browser settings as those used for Browser Cookies. For more information on how You can delete Flash Cookies, please read "Where can I change the settings for disabling, or deleting local shared objects?" available at https://helpx.adobe.com/flash-player/kb/disable-local-shared-objects-flash.html#main_Where_can_I_change_the_settings_for_disabling__or_deleting_local_shared_objects_

  • Web Beacons. Certain sections of our Service and our emails may contain small electronic files known as web beacons (also referred to as clear gifs, pixel tags, and single-pixel gifs) that permit the Company, for example, to count users who have visited those pages or opened an email and for other related website statistics (for example, recording the popularity of a certain section and verifying system and server integrity).

 

Cookies can be "Persistent" or "Session" Cookies. Persistent Cookies remain on Your personal computer or mobile device when You go offline, while Session Cookies are deleted as soon as You close Your web browser. You can learn more about cookies here: Cookies by TermsFeed Generator.

We use both Session and Persistent Cookies for the purposes set out below:

  • Necessary / Essential Cookies

    Type: Session Cookies

    Administered by: Us

    Purpose: These Cookies are essential to provide You with services available through the Website and to enable You to use some of its features. They help to authenticate users and prevent fraudulent use of user accounts. Without these Cookies, the services that You have asked for cannot be provided, and We only use these Cookies to provide You with those services.

  • Cookies Policy / Notice Acceptance Cookies

    Type: Persistent Cookies

    Administered by: Us

    Purpose: These Cookies identify if users have accepted the use of cookies on the Website.

  • Functionality Cookies

    Type: Persistent Cookies

    Administered by: Us

    Purpose: These Cookies allow us to remember choices You make when You use the Website, such as remembering your login details or language preference. The purpose of these Cookies is to provide You with a more personal experience and to avoid You having to re-enter your preferences every time You use the Website.

  • Tracking and Performance Cookies

    Type: Persistent Cookies

    Administered by: Third-Parties

    Purpose: These Cookies are used to track information about traffic to the Website and how users use the Website. The information gathered via these Cookies may directly or indirectly identify you as an individual visitor. This is because the information collected is typically linked to a pseudonymous identifier associated with the device you use to access the Website. We may also use these Cookies to test new pages, features or new functionality of the Website to see how our users react to them.

  • Targeting and Advertising Cookies

    Type: Persistent Cookies

    Administered by: Third-Parties

    Purpose: These Cookies track your browsing habits to enable Us to show advertising which is more likely to be of interest to You. These Cookies use information about your browsing history to group You with other users who have similar interests. Based on that information, and with Our permission, third party advertisers can place Cookies to enable them to show adverts which We think will be relevant to your interests while You are on third party websites.

For more information about the cookies we use and your choices regarding cookies, please visit our Cookies Policy or the

Cookies section of our Privacy Policy.

 

Use of Your Personal Data

The Medical Skin Clinic may use Personal Data for the following purposes:

  • To provide and maintain our Service, including to monitor the usage of our Service.

  • To manage Your Account: to manage Your registration as a user of the Service. The Personal Data You provide can give You access to different functionalities of the Service that are available to You as a registered user.

  • For the performance of a contract: the development, compliance and undertaking of the purchase contract for the products, items or services You have purchased or of any other contract with Us through the Service.

  • To contact You: To contact You by email, telephone calls, SMS, or other equivalent forms of electronic communication, such as a mobile application's push notifications regarding updates or informative communications related to the functionalities, products or contracted services, including the security updates, when necessary or reasonable for their implementation.

  • To provide You with news, special offers and general information about other goods, services and events which we offer that are similar to those that you have already purchased or enquired about unless You have opted not to receive such information.

  • To manage Your requests: To attend and manage Your requests to Us.

  • To deliver targeted advertising to You: We may use Your information to develop and display content and advertising (and work with third-party vendors who do so) tailored to Your interests and/or location and to measure its effectiveness.

  • For business transfers: We may use Your information to evaluate or conduct a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of Our assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding, in which Personal Data held by Us about our Service users is among the assets transferred.

  • For other purposes: We may use Your information for other purposes, such as data analysis, identifying usage trends, determining the effectiveness of our promotional campaigns and to evaluate and improve our Service, products, services, marketing and your experience.

We may share Your personal information in the following situations:

  • With Service Providers: We may share Your personal information with Service Providers to monitor and analyze the use of our Service, to show advertisements to You to help support and maintain Our Service, to advertise on third party websites to You after You visited our Service, for payment processing, to contact You.

  • For business transfers: We may share or transfer Your personal information in connection with, or during negotiations of, any merger, sale of Company assets, financing, or acquisition of all or a portion of Our business to another company.

  • With Affiliates: We may share Your information with Our affiliates, in which case we will require those affiliates to honor this Privacy Policy. Affiliates include Our parent company and any other subsidiaries, joint venture partners or other companies that We control or that are under common control with Us.

  • With business partners: We may share Your information with Our business partners to offer You certain products, services or promotions.

  • With other users: when You share personal information or otherwise interact in the public areas with other users, such information may be viewed by all users and may be publicly distributed outside.

  • With Your consent: We may disclose Your personal information for any other purpose with Your consent.

 

Retention of Your Personal Data

The Medical Skin Clinic will retain Your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use Your Personal Data to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.

The Medical Skin Clinic will also retain Usage Data for internal analysis purposes. Usage Data is generally retained for a shorter period of time, except when this data is used to strengthen the security or to improve the functionality of Our Service, or We are legally obligated to retain this data for longer time periods.

 

Transfer of Your Personal Data

Your information, including Personal Data, is processed at the Company's operating offices and in any other places where the parties involved in the processing are located. It means that this information may be transferred to — and maintained on — computers located outside of Your state, province, country or other governmental jurisdiction where the data protection laws may differ than those from Your jurisdiction.

Your consent to this Privacy Policy followed by Your submission of such information represents Your agreement to that transfer.

The Medical Skin Clinic will take all steps reasonably necessary to ensure that Your data is treated securely and in accordance with this Privacy Policy and no transfer of Your Personal Data will take place to an organization or a country unless there are adequate controls in place including the security of Your data and other personal information.

Who are our partner organisations?

 

We may also have to share your information, subject to strict agreements on how it will be used, with the following organisations:

 

  • NHS Trusts

  • Specialist Trusts

  • Independent Contractors such as dentists, opticians, pharmacists

  • Private Sector Providers

  • Voluntary Sector Providers

  • Ambulance Trusts

  • Clinical Commissioning Groups

  • Social Care Services

  • Local Authorities

  • Education Services

  • Fire and Rescue Services

  • Police

  • Other ‘data processors’ 

Disclosure of Your Personal Data

Business Transactions

If the Company is involved in a merger, acquisition or asset sale, Your Personal Data may be transferred. We will provide notice before Your Personal Data is transferred and becomes subject to a different Privacy Policy.

Law enforcement

Under certain circumstances, the Company may be required to disclose Your Personal Data if required to do so by law or in response to valid requests by public authorities (e.g. a court or a government agency).

 

Other legal requirements

The Medical Skin Clinic may disclose Your Personal Data in the good faith belief that such action is necessary to:

  • Comply with a legal obligation

  • Protect and defend the rights or property of the Company

  • Prevent or investigate possible wrongdoing in connection with the Service

  • Protect the personal safety of Users of the Service or the public

  • Protect against legal liability

 

Security of Your Personal Data

The security of Your Personal Data is important to Us, but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While We strive to use commercially acceptable means to protect Your Personal Data, We cannot guarantee its absolute security.

Detailed Information on the Processing of Your Personal Data

The Service Providers We use may have access to Your Personal Data. These third-party vendors collect, store, use, process and transfer information about Your activity on Our Service in accordance with their Privacy Policies.

Access to personal information

 

You have a right under the Data Protection Act 1998 to access/view information the practice holds about you, and to have it amended or removed should it be inaccurate. This is known as ‘the right of subject access’. If we do hold information about you we will:

 

  • give you a description of it

  • tell you why we are holding it

  • tell you who it could be disclosed to

  • let you have a copy of the information in an intelligible form

 

If you would like to make a ‘subject access request’, please contact the practice manager in writing. There may be a charge for this service. Any changes to this notice will be published on our website and on the practice notice board.

 

The practice is registered as a data controller under the Data Protection Act 1998. The registration number is ZB086404 and can be viewed online in the public register at http://www.ico.gov.uk/

Change of Details

 

It is important that you tell the person treating you if any of your details such as your name or address have changed or if any of your details such as date of birth is incorrect in order for this to be amended. You have a responsibility to inform us of any changes so our records are accurate and up to date for you.

 

Notification

 

The Data Protection Act 1998 requires organisations to register a notification with the Information Commissioner to describe the purposes for which they process personal and sensitive information. This information is publicly available on the Information Commissioners Office website www.ico.org.uk. The practice is registered with the Information Commissioners Office (ICO).

Analytics

We may use third-party Service providers to monitor and analyze the use of our Service.

  • Google Analytics

    Google Analytics is a web analytics service offered by Google that tracks and reports website traffic. Google uses the data collected to track and monitor the use of our Service. This data is shared with other Google services. Google may use the collected data to contextualize and personalize the ads of its own advertising network.

    You can opt-out of having made your activity on the Service available to Google Analytics by installing the Google Analytics opt-out browser add-on. The add-on prevents the Google Analytics JavaScript (ga.js, analytics.js and dc.js) from sharing information with Google Analytics about visits activity.

    You may opt-out of certain Google Analytics features through your mobile device settings, such as your device advertising settings or by following the instructions provided by Google in their Privacy Policy: https://policies.google.com/privacy

    For more information on the privacy practices of Google, please visit the Google Privacy & Terms web page: https://policies.google.com/privacy

 

Advertising

We may use Service Providers to show advertisements to You to help support and maintain Our Service.

  • Google AdSense & DoubleClick Cookie

    Google, as a third party vendor, uses cookies to serve ads on our Service. Google's use of the DoubleClick cookie enables it and its partners to serve ads to our users based on their visit to our Service or other websites on the Internet.

    You may opt out of the use of the DoubleClick Cookie for interest-based advertising by visiting the Google Ads Settings web page: http://www.google.com/ads/preferences/

  • Facebook

    Their Privacy Policy can be viewed at https://www.facebook.com/about/privacy

 

Email Marketing

We may use Your Personal Data to contact You with newsletters, marketing or promotional materials and other information that may be of interest to You. You may opt-out of receiving any, or all, of these communications from Us by following the unsubscribe link or instructions provided in any email We send or by contacting Us.

We may use Email Marketing Service Providers to manage and send emails to You.

  • Mailchimp

    Mailchimp is an email marketing sending service provided by The Rocket Science Group LLC.

    For more information on the privacy practices of Mailchimp, please visit their Privacy policy: https://mailchimp.com/legal/privacy/

 

Payments

We may provide paid products and/or services within the Service. In that case, we may use third-party services for payment processing (e.g. payment processors).

We will not store or collect Your payment card details. That information is provided directly to Our third-party payment processors whose use of Your personal information is governed by their Privacy Policy. These payment processors adhere to the standards set by PCI-DSS as managed by the PCI Security Standards Council, which is a joint effort of brands like Visa, Mastercard, American Express and Discover. PCI-DSS requirements help ensure the secure handling of payment information.

 

When You use Our Service to pay a product and/or service via bank transfer, We may ask You to provide information to facilitate this transaction and to verify Your identity.

 

Behavioral Remarketing

The Medical Skin Clinic uses remarketing services to advertise to You after You accessed or visited our Service. We and Our third-party vendors use cookies and non-cookie technologies to help Us recognize Your Device and understand how You use our Service so that We can improve our Service to reflect Your interests and serve You advertisements that are likely to be of more interest to You.

These third-party vendors collect, store, use, process and transfer information about Your activity on Our Service in accordance with their Privacy Policies and to enable Us to:

  • Measure and analyze traffic and browsing activity on Our Service

  • Show advertisements for our products and/or services to You on third-party websites or apps

  • Measure and analyze the performance of Our advertising campaigns

 

Some of these third-party vendors may use non-cookie technologies that may not be impacted by browser settings that block cookies. Your browser may not permit You to block such technologies. You can use the following third-party tools to decline the collection and use of information for the purpose of serving You interest-based advertising:

 

You may opt-out of all personalized advertising by enabling privacy features on Your mobile device such as Limit Ad Tracking (iOS) and Opt Out of Ads Personalization (Android). See Your mobile device Help system for more information.

We may share information, such as hashed email addresses (if available) or other online identifiers collected on Our Service with these third-party vendors. This allows Our third-party vendors to recognize and deliver You ads across devices and browsers. To read more about the technologies used by these third-party vendors and their cross-device capabilities please refer to the Privacy Policy of each vendor listed below.

 

The third-party vendors We use are:

  • Google Ads (AdWords)

    Google Ads (AdWords) remarketing service is provided by Google Inc.

    You can opt-out of Google Analytics for Display Advertising and customise the Google Display Network ads by visiting the Google Ads Settings page: http://www.google.com/settings/ads

    Google also recommends installing the Google Analytics Opt-out Browser Add-on - https://tools.google.com/dlpage/gaoptout - for your web browser. Google Analytics Opt-out Browser Add-on provides visitors with the ability to prevent their data from being collected and used by Google Analytics.

    For more information on the privacy practices of Google, please visit the Google Privacy & Terms web page: https://policies.google.com/privacy

  • Facebook

    Facebook remarketing service is provided by Facebook Inc.

    You can learn more about interest-based advertising from Facebook by visiting this page: https://www.facebook.com/help/516147308587266

    To opt-out from Facebook's interest-based ads, follow these instructions from Facebook: https://www.facebook.com/help/568137493302217

    Facebook adheres to the Self-Regulatory Principles for Online Behavioural Advertising established by the Digital Advertising Alliance. You can also opt-out from Facebook and other participating companies through the Digital Advertising Alliance in the USA http://www.aboutads.info/choices/, the Digital Advertising Alliance of Canada in Canada http://youradchoices.ca/ or the European Interactive Digital Advertising Alliance in Europe http://www.youronlinechoices.eu/, or opt-out using your mobile device settings.

    For more information on the privacy practices of Facebook, please visit Facebook's Data Policy: https://www.facebook.com/privacy/explanation

 

Usage, Performance and Miscellaneous

We may use third-party Service Providers to provide better improvement of our Service.

  • Google Places

    Google Places is a service that returns information about places using HTTP requests. It is operated by Google

    Google Places service may collect information from You and from Your Device for security purposes.

    The information gathered by Google Places is held in accordance with the Privacy Policy of Google: https://www.google.com/intl/en/policies/privacy/

 

GDPR Privacy

Legal Basis for Processing Personal Data under GDPR

We may process Personal Data under the following conditions:

  • Consent: You have given Your consent for processing Personal Data for one or more specific purposes.

  • Performance of a contract: Provision of Personal Data is necessary for the performance of an agreement with You and/or for any pre-contractual obligations thereof.

  • Legal obligations: Processing Personal Data is necessary for compliance with a legal obligation to which the Company is subject.

  • Vital interests: Processing Personal Data is necessary in order to protect Your vital interests or of another natural person.

  • Public interests: Processing Personal Data is related to a task that is carried out in the public interest or in the exercise of official authority vested in the Company.

  • Legitimate interests: Processing Personal Data is necessary for the purposes of the legitimate interests pursued by the Company.

In any case, the Company will gladly help to clarify the specific legal basis that applies to the processing, and in particular whether the provision of Personal Data is a statutory or contractual requirement, or a requirement necessary to enter into a contract.

 

Your Rights under the GDPR

The Company undertakes to respect the confidentiality of Your Personal Data and to guarantee You can exercise Your rights.

You have the right under this Privacy Policy, and by law if You are within the EU, to:

  • Request access to Your Personal Data. The right to access, update or delete the information We have on You. Whenever made possible, you can access, update or request deletion of Your Personal Data directly within Your account settings section. If you are unable to perform these actions yourself, please contact Us to assist You. This also enables You to receive a copy of the Personal Data We hold about You.

  • Request correction of the Personal Data that We hold about You. You have the right to have any incomplete or inaccurate information We hold about You corrected.

  • Object to processing of Your Personal Data. This right exists where We are relying on a legitimate interest as the legal basis for Our processing and there is something about Your particular situation, which makes You want to object to our processing of Your Personal Data on this ground. You also have the right to object where We are processing Your Personal Data for direct marketing purposes.

  • Request erasure of Your Personal Data. You have the right to ask Us to delete or remove Personal Data when there is no good reason for Us to continue processing it.

  • Request the transfer of Your Personal Data. We will provide to You, or to a third-party You have chosen, Your Personal Data in a structured, commonly used, machine-readable format. Please note that this right only applies to automated information which You initially provided consent for Us to use or where We used the information to perform a contract with You.

  • Withdraw Your consent. You have the right to withdraw Your consent on using your Personal Data. If You withdraw Your consent, We may not be able to provide You with access to certain specific functionalities of the Service.

 

Exercising of Your GDPR Data Protection Rights

You may exercise Your rights of access, rectification, cancellation and opposition by contacting Us. Please note that we may ask You to verify Your identity before responding to such requests. If You make a request, We will try our best to respond to You as soon as possible.

You have the right to complain to a Data Protection Authority about Our collection and use of Your Personal Data. For more information, if You are in the European Economic Area (EEA), please contact Your local data protection authority in the EEA.

 

Facebook Page

Data Controller for the Facebook Page

The Company is the Data Controller of Your Personal Data collected while using the Service. As operator of the Facebook Fan Page https://www.facebook.com/themedicalskinclinic, the Company and the operator of the social network Facebook are Joint Controllers.

The Company has entered into agreements with Facebook that define the terms for use of the Facebook Fan Page, among other things. These terms are mostly based on the Facebook Terms of Service: https://www.facebook.com/terms.php

Visit the Facebook Privacy Policy https://www.facebook.com/policy.php for more information about how Facebook manages Personal data or contact Facebook online, or by mail: Facebook, Inc. ATTN, Privacy Operations, 1601 Willow Road, Menlo Park, CA 94025, United States.

 

Facebook Insights

We use the Facebook Insights function in connection with the operation of the Facebook Fan Page and on the basis of the GDPR, in order to obtain anonymized statistical data about Our users.

For this purpose, Facebook places a Cookie on the device of the user visiting Our Facebook Fan Page. Each Cookie contains a unique identifier code and remains active for a period of two years, except when it is deleted before the end of this period.

Facebook receives, records and processes the information stored in the Cookie, especially when the user visits the Facebook services, services that are provided by other members of the Facebook Fan Page and services by other companies that use Facebook services.

For more information on the privacy practices of Facebook, please visit Facebook Privacy Policy here: https://www.facebook.com/privacy/explanation

 

Children's Privacy

Our Service does not address anyone under the age of 18. We do not knowingly collect personally identifiable information from anyone under the age of 18. If You are a parent or guardian and You are aware that Your child has provided Us with Personal Data, please contact Us. If We become aware that We have collected Personal Data from anyone under the age of 18 without verification of parental consent, We take steps to remove that information from Our servers.

If We need to rely on consent as a legal basis for processing Your information and Your country requires consent from a parent, We may require Your parent's consent before We collect and use that information.

 

Links to Other Websites

Our Service may contain links to other websites that are not operated by Us. If You click on a third party link, You will be directed to that third party's site. We strongly advise You to review the Privacy Policy of every site You visit.

We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.

 

Changes to this Privacy Policy

We may update Our Privacy Policy from time to time. We will notify You of any changes by posting the new Privacy Policy on this page.

We will let You know via email and/or a prominent notice on Our Service, prior to the change becoming effective and update the "Last updated" date at the top of this Privacy Policy.

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

Further information

 

Further information about the way in which the NHS uses personal information and your rights in that respect can be found in:

 

 

An independent review of information about patients is shared across the health and care system led by Dame Fiona Caldicott was conducted in 2012. The report, Information: To share or not to share? The Information Governance Review, be found at: https://www.gov.uk/government/publications/the-information-governance-review

 

NHS England – Better Data, Informed Commissioning, Driving Improved Outcomes: Clinical Data Setsprovides further information about the data flowing within the NHS to support commissioning.

 

Please visit the NHS Digital website for further information about their work. Information about their responsibility for collecting data from across the health and social care system can be found.

 

The Information Commissioner’s Office is the Regulator for the Data Protection Act 1998 and offer independent advice and guidance on the law and personal data, including your rights and how to access your personal information. For further information please visit the www.ico.gov.uk

Contact Us

If you have any questions about this Privacy Policy, You can contact us: